These Terms are applicable to all Contracts of any kind made by The Wheatsheaf Inn, Woodhouse Eaves ("The Wheatsheaf") and its clients ("the Clients") and apply to all reservations, bookings and agreements for accommodation, dining, function room hire and use of all facilities at The Wheatsheaf Inn.

Clients are invited to read these provisions and note their responsibilities, arrangements for payments, cancellation terms and limitations on the liability of The Wheatsheaf Inn. The Contract is conditional on the payment.

TERMS OF SUPPLY

1. INTERPRETATION

1.1 In these Conditions:

"Arrival" means the date on which the Facilities are to be provided or shall start to be provided by The Wheatsheaf Inn;
"Client" means the person for whom the The Wheatsheaf Inn has agreed to provide the Services in accordance with these Terms;
"Contract" means the contract for the provision of the Services including these Terms as appropriate;
"Deposit" means the payment specified in clause 5 and Schedule;
"Services" means the provision of accommodation, function room hire and/or supply of food and beverages and other Services by The Wheatsheaf Inn for the Client described in writing by The Wheatsheaf Inn and on its website or in its brochure;
"Schedule" The Schedule of deposits and payments and cancellation terms annexed to this Agreement;
"Standard Charges" means the charges shown in any brochure of The Wheatsheaf Inn or other published literature relating to the Services in force from time to time;
"Terms" means these terms and conditions.

1.2 The headings in these Terms are for convenience only and shall not affect their interpretation.

2. PROVISIONAL RESERVATION AND CONFIRMATION OF RESERVATIONS

2.1 If The Wheatsheaf Inn confirms the reservation this Contract is conditional on the Client supplying credit card details and the authority for charges to be deducted (including cancellation charges) on the payment terms outlined in the Schedule.

2.2 If credit card details and payment authority is not given to The Wheatsheaf Inn by the Client then subject to any outstanding obligation due to The Wheatsheaf Inn from the Client the Contract will cease to be of effect. The Services that are the subject of the provisional reservation will be released and be resold without any further notification to the Client.

3. SUPPLY OF THE SERVICES

3.1 The Wheatsheaf Inn shall provide the Services to the Client subject to the Contract.

3.2 The Client shall at its own expense supply The Wheatsheaf Inn with all necessary data or other information relating to the Services within sufficient time to enable The Wheatsheaf Inn to provide the Services in accordance with the Contract. The Client shall ensure the accuracy of all such information. Specific information requirements are contained in the Schedule. The Wheatsheaf Inn may at any time without notifying the Client make any changes to the Services which are necessary to comply with any applicable safety or other statutory requirements, or which do not materially affect the nature or quality of the Services.

4. CHARGES

4.1 The charges payable by the Client shall be detailed in writing by The Wheatsheaf Inn. If no charges are specified or additional and varied Services are provided to the Client, the Client shall pay the Standard Charges at the prevailing rate on the day the Services are provided and any additional sums which are agreed between The Wheatsheaf Inn and the Client for the provision of the Services .

4.2 The Wheatsheaf Inn may vary the Standard Charges from time to time.

4.3 All charges quoted to the Client for the provision of the Services are inclusive of any Value Added Tax at the applicable rate at the tax point unless otherwise stated.

5. DEPOSIT PAYMENTS

We do not take deposits, as full payment is required when booking.

6. PAYMENT

6.1 The payments to The Wheatsheaf Inn to be made by the Client (including Deposits) are to be made on the date(s) and in the amounts to be calculated as specified in the Schedule.

6.2 If any services under the contract are varied prior to arrival then the payment made will reflect the latest details contained in the written details of The Wheatsheaf Inn.

6.3 Any additional charges due to The Wheatsheaf Inn from the Client for the Services shall be paid by the Client on presentation of an invoice.

7. CANCELLATION CHARGES ("NO SHOWS")

7.1 The Client agrees to pay charges to The Wheatsheaf Inn in the event of cancellation of the Services or if the Client and/or their guests fail to take up the Services at the time and on the day specified in the Contract. The cancellation charges are calculated by reference to the Schedule below.

7.2 The Wheatsheaf Inn will provide a cancellation number to a Client in the event of the Client making a cancellation and that number must be used in any future dealings with The Wheatsheaf Inn.

8. VARIATION IN SERVICES REQUIRED

8.1 Any variation of numbers, accommodation and food and beverage requirements specified for the Services or other changes or additions must be agreed by the Client and The Wheatsheaf Inn in writing.

9. LIABILITY OF The Wheatsheaf Inn

9.1 When The Wheatsheaf Inn supplies the Services which include any services supplied by a third party, The Wheatsheaf Inn does not give any warranty, guarantee or other term as to their quality, fitness for purpose or otherwise, but shall, where possible, assign to the Client the benefit of any warranty, guarantee or indemnity given by the person supplying the services to The Wheatsheaf Inn.

9.2 The Wheatsheaf Inn shall have no liability to the Client for any loss, damage, costs, expenses or other claims for compensation arising from any instructions supplied by the Client which are incomplete, incorrect, inaccurate, illegible, out of sequence or in the wrong form, or arising from their late arrival or non-arrival, or any other fault of the Client.

9.3 Except in respect of death or personal injury caused by The Wheatsheaf Inn's negligence, or as expressly provided in these Terms, The Wheatsheaf Inn shall not be liable to the Client by reason of any representation (unless fraudulent), or any implied warranty, condition or other term, or any duty at common law, or under the express terms of the Contract, for any loss of profit or any indirect, special or consequential loss, damage, costs, expenses or other claims (whether caused by the negligence of The Wheatsheaf Inn, its servants or agents or otherwise) which arise out of or in connection with the provision of the Services (including any delay in providing or failure to provide the Services) or their use by the Client, and the entire liability of The Wheatsheaf Inn under on in connection with the Contract shall not exceed the amount of The Wheatsheaf Inn's charges for the provision of the Services, except as expressly provided in these Terms.

10. TERMINATION

The Wheatsheaf Inn may (without limiting any other remedy) at any time terminate the Contract by giving written notice to the Client if the Client commits any breach of these Terms, or if the Client goes into liquidation, becomes bankrupt, makes a voluntary arrangement with its creditors or has a receiver or administrator appointed.

11. CLIENT RESPONSIBILITIES

11.1 Dress code: Guests are required to comply with the dress code of The Wheatsheaf Inn in the Bar and Restaurant. This requires gentlemen to wear appropriate dress after 11:00 a.m. The Client must ensure that any guests of the Client are aware of this requirement.

11.2 Arrival and departure times for accommodation at The Wheatsheaf Inn are 2:00 p.m. and 12 noon respectively. The access and vacate times for all other Services will be as specified in the Programme Sheet and must be strictly adhered to by the Client on all occasions.

11.3 The Client is responsible for the behaviour of his, her or its guests at The Wheatsheaf Inn and in particular for the orderly conduct of guests attending any function or staying in The Wheatsheaf Inn or otherwise making use of the Services. The Client must ensure that no noise or nuisance is caused either for The Wheatsheaf Inn or its other guests and Clients. The Client must comply with any reasonable request of The Wheatsheaf Inn and with any policies of The Wheatsheaf Inn as may apply to the Services from time to time.

11.4 The Wheatsheaf Inn expressly refuses Accommodation to trades persons. Should a booking be taken by The Wheatsheaf Inn the trades people will be refused entry. The full charge will however be levied and met by the client in accordance with the cancellation conditions below.
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GENERAL TERMS FOR EXTERNAL CONTRACTORS AND INDEMNITY

1. DEFINITIONS

1.1 In these terms:

"Contract" means the contract for the provision of the Services including these Terms and, as appropriate, any written description given by The Wheatsheaf Inn.
"External Contractor" means production companies, audio visual companies, television, video or film crews, musicians, bands, live acts and any other performers, toastmasters, florists, photographers and designers and any other person who is contracted by the Client in connection with any of the Services.
"Services" means the provision of accommodation, function room hire and/or supply of food and beverages and other services by The Wheatsheaf Inn for the Client described in writing by The Wheatsheaf Inn and on its website or in its brochure.

2. GENERAL TERMS FOR EXTERNAL CONTRACTORS AND INDEMNITY

2.1 The Wheatsheaf Inn must be notified by the Client of any External Contractor the Client proposes to use and must obtain the permission of The Wheatsheaf Inn to the use of the External Contractor at The Wheatsheaf Inn. The Wheatsheaf Inn reserves the right to refuse access to any External Contractor;

2.2 The Client must on request supply to The Wheatsheaf Inn copies of public liability insurance policies with a minimum limit of liability of £5 million per claim or such other insurance as may be required from The Wheatsheaf Inn and the receipts for the last premium due for all External Contractors to cover as a minimum any damage or injury to The Wheatsheaf Inn or any of its property, staff, any plant and equipment of The Wheatsheaf Inn, any guest of the Client or The Wheatsheaf Inn or of any Client resulting from any activity of the External Contractor or arising out of the External Contractor being on the premises of The Wheatsheaf Inn or in respect of any equipment brought onto The Wheatsheaf Inn premises by the External Contractor.

2.3 Any electrical, audio visual equipment the Client wishes to use that is not the property of The Wheatsheaf Inn can only be brought into The Wheatsheaf Inn and used with The Wheatsheaf Inn's written permission. All such equipment must comply with the I.E.E. regulations and safety standards. The Wheatsheaf Inn may at its discretion arrange for its own contractors to inspect any such equipment. The cost of such inspection shall be borne by the Client. The Client will comply with any requirement or direction imposed by The Wheatsheaf Inn following such inspection.

2.4 The Client will comply with the policies of The Wheatsheaf Inn in connection with the construction of any stand, exhibition stand, scaffolding, the use of any plant and equipment that it wishes to bring into The Wheatsheaf Inn and as may generally apply from time to time.

2.5 The Client will indemnify The Wheatsheaf Inn in connection with any loss or damage caused to The Wheatsheaf Inn, its staff, contractors, clients and guests or to any property of The Wheatsheaf Inn or any such persons arising out of the engagement of any External Contractors or if the Client itself brings onto the premises any equipment, plant or machinery in respect of any loss, damage, costs including legal costs that The Wheatsheaf Inn shall incur.

2.6 The Client is permitted to use its own signage subject to complying with the generality of the Contract or any policies of The Wheatsheaf Inn for the use of such signage from time to time within private salons or meeting rooms or suites designated for the Client's use. No signage is permitted by The Wheatsheaf Inn in any other part of The Wheatsheaf Inn and in particular within the public areas.

2.7 The Client will comply with the terms applying to photography as set out in clause 4.

3. CCTV

In the public areas of The Wheatsheaf Inn and some staff areas CCTV is in operation and video recordings may be made. This activity is carried out for security and service reasons for the better management of The Wheatsheaf Inn and security for all its Clients and staff.

4. PHOTOGRAPHY AND FILMING

Photography or filming are not permitted in public areas of The Wheatsheaf Inn. Commercial photography or images including trade marks or trade names requires the prior written consent of The Wheatsheaf Inn.

5. GENERAL

5.1 The Contract constitutes the entire agreement between the parties, supersedes any previous agreement or understanding and may not be varied except in writing between the parties. All other terms, express or implied by statute or otherwise, are excluded to the fullest extent permitted by law.

5.2 No failure or delay by either party in exercising any of its rights under the Contract shall be deemed to be a waiver of that right, and no waiver by either party of any breach of the Contract by the other shall be considered as a waiver of any subsequent breach of the same or any other provision.

5.3 English law shall apply to the Contract, and the parties agree to submit to the non-exclusive jurisdiction of the English courts.

SCHEDULE OF DEPOSITS AND PAYMENTS AND CANCELLATION TERMS

TIMETABLE CLIENT REQUIREMENTS * CANCELLATION CHARGES**
Full payment is levied upon booking. If cancellation is greater than 3 months then 10% will be retained for costs against administration, irrespective of any mitigation against re-letting the room.
3 Months to 1 month 25% the charge will be kept, irrespective of any mitigation against re-letting the room.
1 Month to 7 days 50% of the charge will be kept, irrespective of any mitigation against re-letting the room.
7 days or less the full 100% charge for the room will be kept, irrespective of any mitigation against re-letting the room.

On Departure Payment of additional charges incurred during stay